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Vermont New Hire Reporting Requirements (2026)

Last updated: 2026-10-12 · Vermont's rules were checked against the state's own site and the federal OCSE reference guide on 2026-10-12

Vermont employers must report every new or rehired employee to the Vermont Department of Labor — Unemployment Insurance and Wages Division within 10 days of the date of hire. That is shorter than the federal 20-day limit — Vermont is one of 9 states with a shorter deadline. Independent contractors are not reported. Vermont asks only for the 7 federal data elements.

Deadline
10 days
shorter than federal 20
Report contractors?
No
Rehire rule
60+ days gone
federal rule
Extra required data
None
beyond the federal 7

Vermont new hire reporting rules

Vermont new hire reporting

Vermont Department of Labor — Unemployment Insurance and Wages Division

10
days

Deadline: Within 10 days of the date of hire. Shorter than the federal 20 days.

Electronic filers may instead send twice-monthly transmissions 12–16 days apart. The source doesn't say business or calendar days — count calendar days to be safe.

Electronic filing rule: Vermont requires employers to report new hires electronically (online through the Department of Labor's employer e-Services).

What to report

7 federal data elements (every state)
  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

No extra required fields beyond the federal 7.

How to file

Open VT reporting site ↗

Methods: Online (employer e-Services)

Phone
802-828-4333
Fax
802-828-4198
Email
Labor.UIAndWages@vermont.gov
Mail
Vermont Department of Labor, 5 Green Mountain Drive, P.O. Box 488, Montpelier, VT 05601

Official VT requirements page

Independent contractors

Contractors not reported

Not required.

Rehires & recalls

Report rehired employees whose previous employment ended at least 60 days before they returned, and any returning employee who must fill out a new W-4.

Penalty

No per-employee fine; if a failure to report results from employer–employee collusion, the employer owes the support that should have been withheld, up to $500 (33 V.S.A. § 4110(b)(4))

When is my Vermont report due?

Enter the first day of paid work to get the due date (with a calendar reminder), check whether a returning worker counts as a rehire, or fill in a Vermont report worksheet and download it as a PDF. Everything runs in your browser; employee details are never saved.

What goes on a Vermont new hire report

Federal data elements (every state)

  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Added by Vermont

Nothing — the seven federal elements are enough.

Most states accept a copy of the employee's Form W-4 with the employer name, address and FEIN filled in, as long as any extra Vermont fields are added. Use the same FEIN you put on your quarterly wage reports.

How Vermont compares

  • Deadline: Vermont's 10-day deadline is one of 9 shorter than the federal 20 days (Alabama 7, Georgia 10, Iowa 15, Maine 7, Massachusetts 14, Mississippi 15, Rhode Island 14, Vermont 10 and West Virginia 14). Same deadline as Georgia.
  • Contractors: 17 states require contractor reports (California, Colorado, Connecticut, Florida, Illinois, Iowa, Maine, Massachusetts, Nebraska, New Hampshire, New Jersey, New York, Ohio, Oregon, Texas, Virginia and West Virginia); Vermont does not.
  • Rehires: Uses the federal rule: report a returning worker who was gone at least 60 consecutive days.
  • Multistate employers can instead report every new hire electronically to a single state where they have employees after registering with HHS (Multistate Employer Registry).

Related for Vermont employers: Vermont payroll taxes & SUTA rate · Vermont payday & final paycheck rules · Vermont minimum wage · payroll setup checklist

Vermont new hire reporting FAQ

How long do I have to report a new hire in Vermont?

Within 10 days of the date of hire. That is shorter than the federal 20-day limit. Employers that report electronically may instead send twice-monthly transmissions 12 to 16 days apart. The date of hire is the first day the employee performs services for pay. The state's source doesn't say business or calendar days, so count calendar days to be safe.

Do I have to report independent contractors in Vermont?

Not required.

Do I need to report rehired employees in Vermont?

Report rehired employees whose previous employment ended at least 60 days before they returned, and any returning employee who must fill out a new W-4.

What information goes on a Vermont new hire report?

Every report needs the seven federal data elements: the employee's name, address, Social Security number and date of hire, and the employer's name, address and FEIN. Vermont doesn't require anything beyond those seven.

How do I report a new hire in Vermont?

Accepted methods: Online (employer e-Services). Vermont requires employers to report new hires electronically (online through the Department of Labor's employer e-Services). Reports go to the Vermont Department of Labor — Unemployment Insurance and Wages Division.

What is the penalty for not reporting a new hire in Vermont?

No per-employee fine; if a failure to report results from employer–employee collusion, the employer owes the support that should have been withheld, up to $500 (33 V.S.A. § 4110(b)(4)). Federal law caps state penalties at $25 per unreported employee, or $500 when the employer and employee conspire not to report or to file a false report. A late report is still required.

I have employees in Vermont and other states. Where do I report?

Report each employee to the state where they work, following that state's rules, or register with HHS as a multistate employer and send all new hire reports electronically to one state where you have employees. Multistate employers that pick Vermont follow Vermont's rules for everyone.

Official Sources

Figures checked against these sources on 2026-10-12

Related Resources on This Site

New hire reporting in other states

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General information, not legal advice. Confirm current requirements with the Vermont Department of Labor — Unemployment Insurance and Wages Division before relying on them.