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Idaho New Hire Reporting Requirements (2026)

Last updated: 2026-10-12 · Idaho's rules were checked against the state's own site and the federal OCSE reference guide on 2026-10-12

Idaho employers must report every new or rehired employee to the Idaho Department of Labor — New Hire Reporting within 20 days of the date of hire. That matches the federal 20-day limit. Independent contractors are not reported. Besides the 7 federal data elements, Idaho requires 3 more items.

Deadline
20 days
same as federal
Report contractors?
No
Rehire rule
60+ days gone
federal rule
Extra required data
3 items
beyond the federal 7

Idaho new hire reporting rules

Idaho new hire reporting

Idaho Department of Labor — New Hire Reporting

20
days

Deadline: Within 20 days of the date of hire.

Electronic filers may instead send twice-monthly transmissions 12–16 days apart. The source doesn't say business or calendar days — count calendar days to be safe.

What to report

7 federal data elements (every state)
  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Plus Idaho requires:

  • State of hire (state where the employee works)
  • Idaho unemployment insurance account number
  • Employer contact name and phone number

How to file

Open ID reporting site ↗

Methods: Online / secure file transmission · Mail · Fax

Phone
208-332-8941 or 800-627-3880
Fax
208-332-7411
Email
newhire@labor.idaho.gov
Mail
Idaho Department of Labor, New Hire Reporting, 317 W. Main St., Boise, ID 83735

State form: Idaho New Hire Reporting Form (March 2024)

Official ID requirements page

Independent contractors

Contractors not reported

Not required.

Rehires & recalls

Report rehired employees whose previous employment ended at least 60 days before they returned.

Penalty

No state amount published. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy.

  • • Idaho asks you not to email new hire data — email is only for help.

When is my Idaho report due?

Enter the first day of paid work to get the due date (with a calendar reminder), check whether a returning worker counts as a rehire, or fill in a Idaho report worksheet and download it as a PDF. Everything runs in your browser; employee details are never saved.

What goes on a Idaho new hire report

Federal data elements (every state)

  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Added by Idaho

  • State of hire (state where the employee works)
  • Idaho unemployment insurance account number
  • Employer contact name and phone number

Most states accept a copy of the employee's Form W-4 with the employer name, address and FEIN filled in, as long as any extra Idaho fields are added. Use the same FEIN you put on your quarterly wage reports.

How Idaho compares

  • Deadline: Idaho uses the federal 20-day limit, like 41 other states and DC. 9 states are stricter, with 7, 10, 14 and 15-day deadlines.
  • Contractors: 17 states require contractor reports (California, Colorado, Connecticut, Florida, Illinois, Iowa, Maine, Massachusetts, Nebraska, New Hampshire, New Jersey, New York, Ohio, Oregon, Texas, Virginia and West Virginia); Idaho does not.
  • Rehires: Uses the federal rule: report a returning worker who was gone at least 60 consecutive days.
  • Multistate employers can instead report every new hire electronically to a single state where they have employees after registering with HHS (Multistate Employer Registry).

Related for Idaho employers: Idaho payroll taxes & SUTA rate · Idaho payday & final paycheck rules · Idaho minimum wage · payroll setup checklist

Idaho new hire reporting FAQ

How long do I have to report a new hire in Idaho?

Within 20 days of the date of hire. That matches the federal 20-day limit. Employers that report electronically may instead send twice-monthly transmissions 12 to 16 days apart. The date of hire is the first day the employee performs services for pay. The state's source doesn't say business or calendar days, so count calendar days to be safe.

Do I have to report independent contractors in Idaho?

Not required.

Do I need to report rehired employees in Idaho?

Report rehired employees whose previous employment ended at least 60 days before they returned.

What information goes on a Idaho new hire report?

Every report needs the seven federal data elements: the employee's name, address, Social Security number and date of hire, and the employer's name, address and FEIN. Idaho also requires: State of hire (state where the employee works); Idaho unemployment insurance account number; Employer contact name and phone number.

How do I report a new hire in Idaho?

Accepted methods: Online / secure file transmission; Mail; Fax. The state form is Idaho New Hire Reporting Form (March 2024). Reports go to the Idaho Department of Labor — New Hire Reporting.

What is the penalty for not reporting a new hire in Idaho?

Idaho doesn't publish its own penalty amount. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy. A late report is still required.

I have employees in Idaho and other states. Where do I report?

Report each employee to the state where they work, following that state's rules, or register with HHS as a multistate employer and send all new hire reports electronically to one state where you have employees. Multistate employers that pick Idaho follow Idaho's rules for everyone and must include each employee's state of hire.

Official Sources

Figures checked against these sources on 2026-10-12

Related Resources on This Site

Helpful guides

New hire reporting in other states

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General information, not legal advice. Confirm current requirements with the Idaho Department of Labor — New Hire Reporting before relying on them.