Alabama new hire reporting
Alabama Department of Workforce — New Hire Center
Deadline: Within 7 days of the date of hire or recall. Shorter than the federal 20 days.
Electronic filers may instead send twice-monthly transmissions 12–16 days apart. The source doesn't say business or calendar days — count calendar days to be safe.
Electronic filing rule: Employers with 5 or more employees must report electronically (since May 1, 2008); all third-party submissions must be electronic. The old NH-1 report-of-hire card is no longer accepted.
What to report
7 federal data elements (every state)
- Employee name
- Employee address
- Employee Social Security number
- Date of hire (first day the employee performed services for pay)
- Employer name
- Employer address
- Employer FEIN (same FEIN used for quarterly wage reports)
Plus Alabama requires:
- State of hire (state where the employee works)
- Employer address where income withholding orders should be sent
How to file
Open AL reporting site ↗Methods: Online form · File upload
- Phone
- 334-206-6020
- NewHire@labor.alabama.gov
- 649 Monroe St., Room 3205, Montgomery, AL 36131
Independent contractors
Contractors not reportedAlabama follows federal law and does not require reporting of independent contractors.
Rehires & recalls
Report recalled workers separated more than 60 consecutive days; if separated a year or more, report them as newly hired, not recalled.
Penalty
Up to $25 per newly hired or recalled worker not reported
- • Late reports are still accepted up to 12 months after the start date (the system rejects older dates), but may still be cited.
- • Bulk reports with future start dates are declined — report once the employee actually begins work.