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Oregon New Hire Reporting Requirements (2026)

Last updated: 2026-10-12 · Oregon's rules were checked against the state's own site and the federal OCSE reference guide on 2026-10-12

Oregon employers must report every new or rehired employee to the Oregon Department of Justice — Child Support Program within 20 days of the hire date (ORS 25.790). That matches the federal 20-day limit. Independent contractors must be reported too (Engaged more than 20 days/year threshold). Besides the 7 federal data elements, Oregon requires 1 more item.

Deadline
20 days
same as federal
Report contractors?
Yes (Engaged more than 20 days/year)
Rehire rule
60+ days gone
federal rule
Extra required data
1 item
beyond the federal 7

Oregon new hire reporting rules

Oregon new hire reporting

Oregon Department of Justice — Child Support Program

20
days

Deadline: Within 20 days of the hire date (ORS 25.790).

Electronic filers may instead send twice-monthly transmissions 12–16 days apart. The source doesn't say business or calendar days — count calendar days to be safe.

What to report

7 federal data elements (every state)
  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Plus Oregon requires:

  • State of hire (state where the employee works)

How to file

Open OR reporting site ↗

Methods: Online (Oregon Employer Services Portal) · Fax · Mail

Phone
866-907-2857
Fax
877-877-7416
Email
ChildSupportEmployerServices@doj.oregon.gov
Mail
Oregon Child Support Program, Employer Services, PO Box 14680, Salem, OR 97309

Official OR requirements page

Independent contractors

Contractors must be reported (Engaged more than 20 days/year)

Since January 1, 2024, report independent contractors who must submit a W-9 and are anticipated to work more than 20 days in a calendar year; re-report a contractor re-engaged after 60 days without services.

Rehires & recalls

Report re-employment after more than 60 days of layoff, separation, furlough, unpaid leave or termination.

Penalty

No state amount published. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy.

When is my Oregon report due?

Enter the first day of paid work to get the due date (with a calendar reminder), check whether a returning worker counts as a rehire, or fill in a Oregon report worksheet and download it as a PDF. Everything runs in your browser; employee details are never saved.

What goes on a Oregon new hire report

Federal data elements (every state)

  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Added by Oregon

  • State of hire (state where the employee works)

Most states accept a copy of the employee's Form W-4 with the employer name, address and FEIN filled in, as long as any extra Oregon fields are added. Use the same FEIN you put on your quarterly wage reports.

How Oregon compares

  • Deadline: Oregon uses the federal 20-day limit, like 41 other states and DC. 9 states are stricter, with 7, 10, 14 and 15-day deadlines.
  • Contractors: Oregon is one of 17 states that require independent contractors to be reported.
  • Rehires: Uses the federal rule: report a returning worker who was gone at least 60 consecutive days.
  • Multistate employers can instead report every new hire electronically to a single state where they have employees after registering with HHS (Multistate Employer Registry).

Related for Oregon employers: Oregon payroll taxes & SUTA rate · Oregon payday & final paycheck rules · Oregon minimum wage · payroll setup checklist

Oregon new hire reporting FAQ

How long do I have to report a new hire in Oregon?

Within 20 days of the hire date (ORS 25.790). That matches the federal 20-day limit. Employers that report electronically may instead send twice-monthly transmissions 12 to 16 days apart. The date of hire is the first day the employee performs services for pay. The state's source doesn't say business or calendar days, so count calendar days to be safe.

Do I have to report independent contractors in Oregon?

Since January 1, 2024, report independent contractors who must submit a W-9 and are anticipated to work more than 20 days in a calendar year; re-report a contractor re-engaged after 60 days without services.

Do I need to report rehired employees in Oregon?

Report re-employment after more than 60 days of layoff, separation, furlough, unpaid leave or termination.

What information goes on a Oregon new hire report?

Every report needs the seven federal data elements: the employee's name, address, Social Security number and date of hire, and the employer's name, address and FEIN. Oregon also requires: State of hire (state where the employee works).

How do I report a new hire in Oregon?

Accepted methods: Online (Oregon Employer Services Portal); Fax; Mail. Reports go to the Oregon Department of Justice — Child Support Program.

What is the penalty for not reporting a new hire in Oregon?

Oregon doesn't publish its own penalty amount. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy. A late report is still required.

I have employees in Oregon and other states. Where do I report?

Report each employee to the state where they work, following that state's rules, or register with HHS as a multistate employer and send all new hire reports electronically to one state where you have employees. Multistate employers that pick Oregon follow Oregon's rules for everyone and must include each employee's state of hire.

Official Sources

Figures checked against these sources on 2026-10-12

Related Resources on This Site

New hire reporting in other states

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General information, not legal advice. Confirm current requirements with the Oregon Department of Justice — Child Support Program before relying on them.