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Florida New Hire Reporting Requirements (2026)

Last updated: 2026-10-12 · Florida's rules were checked against the state's own site and the federal OCSE reference guide on 2026-10-12

Florida employers must report every new or rehired employee to the Florida Department of Revenue — Child Support Program within 20 days of the start date. That matches the federal 20-day limit. Independent contractors must be reported too ($600+/calendar year threshold). Besides the 7 federal data elements, Florida requires 1 more item.

Deadline
20 days
same as federal
Report contractors?
Yes ($600+/calendar year)
Rehire rule
60+ days gone
federal rule
Extra required data
1 item
beyond the federal 7

Florida new hire reporting rules

Florida new hire reporting

Florida Department of Revenue — Child Support Program

20
days

Deadline: Within 20 days of the start date.

Electronic filers may instead send twice-monthly transmissions 12–16 days apart. The source doesn't say business or calendar days — count calendar days to be safe.

What to report

7 federal data elements (every state)
  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Plus Florida requires:

  • Reemployment assistance account number (if applicable)

Only in some cases:

  • State of hire (state where the employee works) — if reporting as a multistate employer

How to file

Open FL reporting site ↗

Methods: Online · File upload / FTP · Mail · Fax · Copy of W-4 or W-9

Phone
888-854-4791
Fax
850-656-0528 or 888-854-4762
Email
newhiresupport@floridarevenue.com
Mail
Florida New Hire Reporting Center, P.O. Box 6500, Tallahassee, FL 32314-6500

State form: New Hire Reporting Form (CS-EF315)

Official FL requirements page

Independent contractors

Contractors must be reported ($600+/calendar year)

Since October 1, 2021 (s. 409.2576, F.S.), report independent contractors paid $600 or more in a calendar year. A completed W-9 can be submitted.

Rehires & recalls

Federal rule: report workers rehired after a separation of at least 60 consecutive days.

Penalty

No state amount published. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy.

  • • Florida's IRG entry says an ITIN is accepted in place of an SSN.

When is my Florida report due?

Enter the first day of paid work to get the due date (with a calendar reminder), check whether a returning worker counts as a rehire, or fill in a Florida report worksheet and download it as a PDF. Everything runs in your browser; employee details are never saved.

What goes on a Florida new hire report

Federal data elements (every state)

  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Added by Florida

  • Reemployment assistance account number (if applicable)

Only in some cases: State of hire (state where the employee works) — if reporting as a multistate employer.

Most states accept a copy of the employee's Form W-4 with the employer name, address and FEIN filled in, as long as any extra Florida fields are added. Use the same FEIN you put on your quarterly wage reports.

How Florida compares

  • Deadline: Florida uses the federal 20-day limit, like 41 other states and DC. 9 states are stricter, with 7, 10, 14 and 15-day deadlines.
  • Contractors: Florida is one of 17 states that require independent contractors to be reported.
  • Rehires: Uses the federal rule: report a returning worker who was gone at least 60 consecutive days.
  • Multistate employers can instead report every new hire electronically to a single state where they have employees after registering with HHS (Multistate Employer Registry).

Related for Florida employers: Florida payroll taxes & SUTA rate · Florida payday & final paycheck rules · Florida minimum wage · payroll setup checklist

Florida new hire reporting FAQ

How long do I have to report a new hire in Florida?

Within 20 days of the start date. That matches the federal 20-day limit. Employers that report electronically may instead send twice-monthly transmissions 12 to 16 days apart. The date of hire is the first day the employee performs services for pay. The state's source doesn't say business or calendar days, so count calendar days to be safe.

Do I have to report independent contractors in Florida?

Since October 1, 2021 (s. 409.2576, F.S.), report independent contractors paid $600 or more in a calendar year. A completed W-9 can be submitted.

Do I need to report rehired employees in Florida?

Federal rule: report workers rehired after a separation of at least 60 consecutive days.

What information goes on a Florida new hire report?

Every report needs the seven federal data elements: the employee's name, address, Social Security number and date of hire, and the employer's name, address and FEIN. Florida also requires: Reemployment assistance account number (if applicable). Only in some cases: State of hire (state where the employee works) — if reporting as a multistate employer.

How do I report a new hire in Florida?

Accepted methods: Online; File upload / FTP; Mail; Fax; Copy of W-4 or W-9. The state form is New Hire Reporting Form (CS-EF315). Reports go to the Florida Department of Revenue — Child Support Program.

What is the penalty for not reporting a new hire in Florida?

Florida doesn't publish its own penalty amount. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy. A late report is still required.

I have employees in Florida and other states. Where do I report?

Report each employee to the state where they work, following that state's rules, or register with HHS as a multistate employer and send all new hire reports electronically to one state where you have employees. Multistate employers that pick Florida follow Florida's rules for everyone and must include each employee's state of hire.

Official Sources

Figures checked against these sources on 2026-10-12

Related Resources on This Site

New hire reporting in other states

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General information, not legal advice. Confirm current requirements with the Florida Department of Revenue — Child Support Program before relying on them.