Arizona new hire reporting
Arizona New Hire Reporting Center
Deadline: Within 20 days after an employee is hired, rehired or returns to work (A.R.S. § 23-722.01).
Electronic filers may instead send twice-monthly transmissions 12–16 days apart. The source doesn't say business or calendar days — count calendar days to be safe.
What to report
7 federal data elements (every state)
- Employee name
- Employee address
- Employee Social Security number
- Date of hire (first day the employee performed services for pay)
- Employer name
- Employer address
- Employer FEIN (same FEIN used for quarterly wage reports)
No extra required fields beyond the federal 7.
Only in some cases:
- State of hire (state where the employee works) — if reporting as a multistate employer
Optional (requested, not required):
- Employee date of birth
- Is medical insurance an employee benefit?
How to file
Open AZ reporting site ↗Methods: Online · File upload / SFTP · Fax · Mail
- Phone
- 888-282-2064
- Fax
- 888-282-0502
- Arizona New Hire Reporting Center, PO Box 10, Ridgeland, MS 39158
Independent contractors
Only government agencies must report contractorsGovernmental agencies must report independent contractors they hire; other employers may report them voluntarily.
Rehires & recalls
A.R.S. § 23-722.01 covers the rehiring or return to work of any employee who was laid off, furloughed, separated or on unpaid leave, with no minimum gap (the registry FAQ uses 60 days) — report every return to be safe.
Penalty
No state amount published. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy.
- • First-time reporters should report everyone hired in the last 180 days.