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Wyoming New Hire Reporting Requirements (2026)

Last updated: 2026-10-12 · Wyoming's rules were checked against the state's own site and the federal OCSE reference guide on 2026-10-12

Wyoming employers must report every new or rehired employee to the Wyoming New Hire Reporting Center within 20 days of the hire date (Wyo. Stat. § 27-1-115). That matches the federal 20-day limit. Only government agencies must report independent contractors. Wyoming asks only for the 7 federal data elements.

Deadline
20 days
same as federal
Report contractors?
Government agencies only
Rehire rule
60+ days gone
federal rule
Extra required data
None
beyond the federal 7

Wyoming new hire reporting rules

Wyoming new hire reporting

Wyoming New Hire Reporting Center

20
days

Deadline: Within 20 days of the hire date (Wyo. Stat. § 27-1-115).

Electronic filers may instead send twice-monthly transmissions 12–16 days apart. The source doesn't say business or calendar days — count calendar days to be safe.

What to report

7 federal data elements (every state)
  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

No extra required fields beyond the federal 7.

Only in some cases:

  • State of hire (state where the employee works) — if reporting as a multistate employer

Optional (requested, not required):

  • Employee date of birth
  • Employer phone number
  • Employer contact name and phone number

How to file

Open WY reporting site ↗

Methods: Online · File upload / SFTP · Encrypted email · Fax · Mail · Payroll service

Phone
800-970-9258
Fax
800-921-9651
Mail
Wyoming New Hire Reporting Center, PO Box 27, Ridgeland, MS 39158

Official WY requirements page

Independent contractors

Only government agencies must report contractors

Governmental agencies must report independent contractors they hire; other employers may report them voluntarily (Wyoming registry FAQ).

Rehires & recalls

Report rehires separated for at least 60 consecutive days.

Penalty

No state amount published. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy.

When is my Wyoming report due?

Enter the first day of paid work to get the due date (with a calendar reminder), check whether a returning worker counts as a rehire, or fill in a Wyoming report worksheet and download it as a PDF. Everything runs in your browser; employee details are never saved.

What goes on a Wyoming new hire report

Federal data elements (every state)

  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Added by Wyoming

Nothing — the seven federal elements are enough.

Only in some cases: State of hire (state where the employee works) — if reporting as a multistate employer.

Requested but optional: Employee date of birth; Employer phone number; Employer contact name and phone number.

Most states accept a copy of the employee's Form W-4 with the employer name, address and FEIN filled in, as long as any extra Wyoming fields are added. Use the same FEIN you put on your quarterly wage reports.

How Wyoming compares

  • Deadline: Wyoming uses the federal 20-day limit, like 41 other states and DC. 9 states are stricter, with 7, 10, 14 and 15-day deadlines.
  • Contractors: 17 states require contractor reports (California, Colorado, Connecticut, Florida, Illinois, Iowa, Maine, Massachusetts, Nebraska, New Hampshire, New Jersey, New York, Ohio, Oregon, Texas, Virginia and West Virginia); Wyoming only requires it of government agencies.
  • Rehires: Uses the federal rule: report a returning worker who was gone at least 60 consecutive days.
  • Multistate employers can instead report every new hire electronically to a single state where they have employees after registering with HHS (Multistate Employer Registry).

Related for Wyoming employers: Wyoming payroll taxes & SUTA rate · Wyoming payday & final paycheck rules · Wyoming minimum wage · payroll setup checklist

Wyoming new hire reporting FAQ

How long do I have to report a new hire in Wyoming?

Within 20 days of the hire date (Wyo. Stat. § 27-1-115). That matches the federal 20-day limit. Employers that report electronically may instead send twice-monthly transmissions 12 to 16 days apart. The date of hire is the first day the employee performs services for pay. The state's source doesn't say business or calendar days, so count calendar days to be safe.

Do I have to report independent contractors in Wyoming?

Governmental agencies must report independent contractors they hire; other employers may report them voluntarily (Wyoming registry FAQ).

Do I need to report rehired employees in Wyoming?

Report rehires separated for at least 60 consecutive days.

What information goes on a Wyoming new hire report?

Every report needs the seven federal data elements: the employee's name, address, Social Security number and date of hire, and the employer's name, address and FEIN. Wyoming doesn't require anything beyond those seven. Only in some cases: State of hire (state where the employee works) — if reporting as a multistate employer.

How do I report a new hire in Wyoming?

Accepted methods: Online; File upload / SFTP; Encrypted email; Fax; Mail; Payroll service. Reports go to the Wyoming New Hire Reporting Center.

What is the penalty for not reporting a new hire in Wyoming?

Wyoming doesn't publish its own penalty amount. Federal law caps any state penalty at $25 per failure; $500 if the failure results from an employer–employee conspiracy. A late report is still required.

I have employees in Wyoming and other states. Where do I report?

Report each employee to the state where they work, following that state's rules, or register with HHS as a multistate employer and send all new hire reports electronically to one state where you have employees. Multistate employers that pick Wyoming follow Wyoming's rules for everyone and must include each employee's state of hire.

Official Sources

Figures checked against these sources on 2026-10-12

Related Resources on This Site

Helpful guides

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General information, not legal advice. Confirm current requirements with the Wyoming New Hire Reporting Center before relying on them.