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Utah New Hire Reporting Requirements (2026)

Last updated: 2026-10-12 · Utah's rules were checked against the state's own site and the federal OCSE reference guide on 2026-10-12

Utah employers must report every new or rehired employee to the Utah New Hire Registry (Department of Workforce Services) within 20 calendar days of the employee's first day of work (Utah Code § 35A-7-104). That matches the federal 20-day limit. Independent contractors are not reported. Utah asks only for the 7 federal data elements.

Deadline
20 calendar days
same as federal
Report contractors?
No
Rehire rule
60+ days gone
federal rule
Extra required data
None
beyond the federal 7

Utah new hire reporting rules

Utah new hire reporting

Utah New Hire Registry (Department of Workforce Services)

20
calendar days

Deadline: Within 20 calendar days of the employee's first day of work (Utah Code § 35A-7-104).

Electronic filers may instead send twice-monthly transmissions 12–16 days apart.

What to report

7 federal data elements (every state)
  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

No extra required fields beyond the federal 7.

Optional (requested, not required):

  • Employee date of birth

How to file

Open UT reporting site ↗

Methods: Online (DWS employer account) · Fax · Mail · Phone

Phone
801-517-4785
Fax
801-526-4391
Mail
Utah New Hire Registry, P.O. Box 45247, Salt Lake City, UT 84145-0247

State form: DWS-UI Form 6, Utah New Hire Registry Reporting Form

Official UT requirements page

Independent contractors

Contractors not reported

Not required.

Rehires & recalls

Report rehires after a separation of at least 60 consecutive days.

Penalty

$25 per failure to report; $500 if the failure is intentional and agreed with the employee (Utah Code § 35A-7-106)

  • • Utah allows semimonthly electronic reporting (12–16 days apart) only if approved by the department.

When is my Utah report due?

Enter the first day of paid work to get the due date (with a calendar reminder), check whether a returning worker counts as a rehire, or fill in a Utah report worksheet and download it as a PDF. Everything runs in your browser; employee details are never saved.

What goes on a Utah new hire report

Federal data elements (every state)

  • Employee name
  • Employee address
  • Employee Social Security number
  • Date of hire (first day the employee performed services for pay)
  • Employer name
  • Employer address
  • Employer FEIN (same FEIN used for quarterly wage reports)

Added by Utah

Nothing — the seven federal elements are enough.

Requested but optional: Employee date of birth.

Most states accept a copy of the employee's Form W-4 with the employer name, address and FEIN filled in, as long as any extra Utah fields are added. Use the same FEIN you put on your quarterly wage reports.

How Utah compares

  • Deadline: Utah uses the federal 20-day limit, like 41 other states and DC. 9 states are stricter, with 7, 10, 14 and 15-day deadlines.
  • Contractors: 17 states require contractor reports (California, Colorado, Connecticut, Florida, Illinois, Iowa, Maine, Massachusetts, Nebraska, New Hampshire, New Jersey, New York, Ohio, Oregon, Texas, Virginia and West Virginia); Utah does not.
  • Rehires: Uses the federal rule: report a returning worker who was gone at least 60 consecutive days.
  • Multistate employers can instead report every new hire electronically to a single state where they have employees after registering with HHS (Multistate Employer Registry).

Related for Utah employers: Utah payroll taxes & SUTA rate · Utah payday & final paycheck rules · Utah minimum wage · payroll setup checklist

Utah new hire reporting FAQ

How long do I have to report a new hire in Utah?

Within 20 calendar days of the employee's first day of work (Utah Code § 35A-7-104). That matches the federal 20-day limit. Employers that report electronically may instead send twice-monthly transmissions 12 to 16 days apart. The date of hire is the first day the employee performs services for pay.

Do I have to report independent contractors in Utah?

Not required.

Do I need to report rehired employees in Utah?

Report rehires after a separation of at least 60 consecutive days.

What information goes on a Utah new hire report?

Every report needs the seven federal data elements: the employee's name, address, Social Security number and date of hire, and the employer's name, address and FEIN. Utah doesn't require anything beyond those seven.

How do I report a new hire in Utah?

Accepted methods: Online (DWS employer account); Fax; Mail; Phone. The state form is DWS-UI Form 6, Utah New Hire Registry Reporting Form. Reports go to the Utah New Hire Registry (Department of Workforce Services).

What is the penalty for not reporting a new hire in Utah?

$25 per failure to report; $500 if the failure is intentional and agreed with the employee (Utah Code § 35A-7-106). Federal law caps state penalties at $25 per unreported employee, or $500 when the employer and employee conspire not to report or to file a false report. A late report is still required.

I have employees in Utah and other states. Where do I report?

Report each employee to the state where they work, following that state's rules, or register with HHS as a multistate employer and send all new hire reports electronically to one state where you have employees. Multistate employers that pick Utah follow Utah's rules for everyone.

Official Sources

Figures checked against these sources on 2026-10-12

Related Resources on This Site

New hire reporting in other states

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General information, not legal advice. Confirm current requirements with the Utah New Hire Registry (Department of Workforce Services) before relying on them.