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Free Business Expense Tracker

Last updated: 2026-03-31

Log and categorize your business expenses with IRS-aligned categories. See totals by category, filter by type, and export as CSV or PDF. 100% free, no signup — your data never leaves your browser.

Expenses (0)

No expenses yet. Click "+ Add Expense" to get started.

How to Use This Expense Tracker

Click "+ Add Expense" to start logging. For each expense, enter the date, select an IRS-aligned category, add a description, enter the amount, and choose the payment method. The tracker automatically calculates totals by category and shows percentage breakdowns.

Use the category filter to view specific expense types. Sort by date, category, or amount by clicking the column headers. When you're ready, export as CSV for your accountant or spreadsheet, or print as PDF for your records.

Tax tip: The categories match IRS Schedule C line items, making it easy to transfer totals to your tax return. Maintained by Ran Chen, an Enrolled Agent and Certified Financial Planner.

Frequently Asked Questions

What is a business expense tracker?
A business expense tracker is a tool for recording and categorizing your business spending. It helps you keep accurate records for tax deductions, budgeting, and financial reporting. The IRS requires businesses to maintain records of all expenses, and this tool makes it easy to stay organized.
Is this expense tracker really free?
Yes, 100% free with no signup, no email gate, and no premium tiers. All data stays in your browser's localStorage — nothing is sent to any server. You can log unlimited expenses and export anytime.
What expense categories should I use?
This tracker includes standard IRS Schedule C categories: Advertising, Auto & Travel, Contract Labor, Insurance, Legal & Professional Services, Office Supplies, Rent, Repairs, Utilities, and more. These align with what you'll report on your tax return, making tax prep easier.
Can I export my expenses?
Yes. You can export your expense data as a CSV file (opens in Excel, Google Sheets, or any spreadsheet program) or print/save as PDF. The CSV export includes all fields: date, category, description, amount, payment method, and notes.
How often should I log expenses?
The IRS recommends recording expenses at the time they occur or as close to it as possible. Best practice is to log expenses daily or weekly. Waiting until tax time leads to missed deductions and incomplete records.
What records does the IRS require?
The IRS requires documentation of: the amount, the date, the place of the expense, the business purpose, and the business relationship (if entertainment). Keep receipts for expenses over $75 and all lodging expenses. This tracker helps you maintain the required records.
Do I need to keep physical receipts?
The IRS accepts digital copies of receipts (photos, scans, PDFs). Many accountants recommend keeping digital copies organized by month. Use this tracker alongside your receipt photos to maintain a complete record.
Can I track expenses for multiple businesses?
This tool stores data per browser. For multiple businesses, you can use different browsers or export/clear data between businesses. For ongoing multi-business tracking, consider accounting software like QuickBooks or Wave.

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